Rome, October, 27th – 28th – 29th , 2004, EUR, Palazzo dei Congressi	

	

51st  AIB National Conference	Administrative secretariat:

Associazione italiana biblioteche
Viale Castro Pretorio 105 - 00185 Rome, Italy
Tel. + 39 06 4463532, fax + 39 06 4441139
E-mail bibliocom@aib.it
Internet: http://www.bibliocom.it
	
SPECIMEN OF REQUEST OF ADMISSION TO BIBLIOCOM-BIBLIOTEXPO 2004
(fill in all the spaces)	

Company information	
INFORMATION ABOUT THE COMPANY  IN CHARGE OF THE STAND
(Information about its registered office)
		INFORMATION FOR INVOICING
(Information on the company to which the invoice is to be made out only if different to the registered office)
 	
Company title 		Company title	
Address 		Address	
City                                             Prov.              Postcode		City                                            Prov.                 Postcode	
Country                                      Tel.		Country                                     Tel.                                              	
e-mail                                           Fax		e-mail                                          Fax	
VAT no. 		VAT no. 	
Fiscal code 		Fiscal code 	

□  Possible special regulation for VAT application (indicate the title and relative regulation of the D.P.R. n. 633/72 attaching statement)
	
Activities of the company 	 	Manufacturer 	 	Exclusive distributor for Italy 		Services	
Sector 							

1		Accessories and 
office forms 	10		commission agencies, subscription management, distribution 	19		photocopiers, digital reproduction system, microfilm	
2		Anti-shoplifting, safety	11		retrospective conversion	20		training	
3		Furnishing, lighting	12		DEHUMIDIFICATION, HUMIDIFICATION	21		management of cultural heritage	
4		audiovisuals	13		didactics for school	22		computer science and software 	
5		data base and cd-rom	14		digitizing	23		internet	
6		Electronic libraries 	15		disinfesting	24		combined use of media	
7		LIBRARIANSHIP 	16		DOCUMENT DELIVERY	25		self-servce  management systems	
8		cataloging, documentation,
advice,  classification	17		publishing, electronic publishing, professional publishing, e-books 	26		book  restoration, preservation protection	
9		air-conditioning	18		INSTITUTIoNAL BODIES AND ASSOCIATIONS	27		removals, transports

				 	
28	
	
other………………………………………	

LIST OF COMPANIES REPRESENTED - GUESTS – PARTNERS                                                                                      (Art. 4 of the General Regulations)	

Companies represented, for whom you are the exclusive distributor for Italy or part of the national territory:	
Company title  			
Nation	Activity sector no.		
For each company named above attach letter of investiture.	
Guest companies:	
Company title 			
Nation	Activity sector no.		
For each company named above attach authorization, issued by the same, to exhibit its products.	
Partner companies, belonging to the same group	
Company title 			
Nation 	Activity sector no.		
Attach documentation proving the position of Partner Company: without the documentation requested above Companies represented, Guests and Partners will not be inserted in the General Catalogue	

Total companies no. ______________________		
Should the space be insufficient, attach a list 	

PERSONS IN CHARGE OF RELATIONS WITH BIBLIOCOM-BIBLIOTEXPO	
Operational manager:      Name 	Surname	Position	
Address – tel. – fax – e-mail (if different from the registered office)	
Business manager:     Name 	Surname 	Position 	
Address – tel. – fax – e-mail (if different from the registered office)	

For the registration to Bibliocom 2004 the payment on account  must be paid previously. 

Attention: for the registrations arrived within June 30th , 2004 there’s a 10% discount ( see the respective columns for the costs)

Registration fee (obligatory)	

Registration fee 	Within 
June 30th 	After 
June 30th 	Total	The registration fee includes: secretarial rights, management of additional services, fixed contribution for: insertion of company information in the General Catalogue, in the Proceedings of the Convention, in the list of exhibitors of AIB-WEB, a copy of the official catalogue of the exhibition, the badges permitting access of the exhibitors to the Palazzo dei Congressi.	

  Stand 	
€ 301       	
€ 331    	
€		
  Guests, represented, partners 	€ 143       	€ 157	€		
	Total registration fee 		€		
	VAT 20%		€		
	Total amount to be paid 		€		

Space booking requests and conditions	
The company asks to be admitted to participate in Bibliocom-Bibliotexpo 2004 which will be held from 27th  to 29th  October 2004 and to be assigned an exhibition space and any supplementary supplies with the characteristics described in enclosure (encl. 1).
Special requests will be considered as long as they are compatible with the space available and with the operational requirements and not binding for Italian Library Association as foreseen by art.  9 of the General Regulations.
	
Participation fee 	Within
June 30th 	      After               Square 
     June 30th          metres	TOTAL	

Stand:                                                                                     unitary cost                         unitary cost          total required sqm      	
Equipped exhibition area 1 side free	€ 204		€ 224        ×         sqm	€ 	
Equipped exhibition area 2 side free	€ 225		€ 247        ×         sqm 	€	
Equipped exhibition area 3 side free	€ 235		€ 258        ×         sqm	€	
Unequipped exhibition area 1 side free	€ 148		€ 162        ×         sqm	€	
Unequipped exhibition area 2 side free	€ 162		€ 178        ×         sqm	€	
Unequipped exhibition area 3 side free	€ 170		€ 187        ×         sqm	€	
				Total exhibition area cost 	€	
				VAT 20%	€	
* Bank charges at  exhibitor’s expense		*Total amount to be paid 	€	

Fill in all the spaces below	
Name/s to be indicated on the sign of the exhibition space 	If available èpreference is for the stand no.________	
		
	No. of exhibitors’ badges required by the company________	

Payment on account  Ways and terms of payment	

As payment on account, the exhibitor must pay 30% of the total amount (including V.A.T.) together with the request of admission. In order to have a 10% discount on the costs, the payment on account must be paid within June 30th, 2004.
The request, the enclosures and the payment on account must arrive, duly filled in and signed, to:
Associazione Italiana Biblioteche, Viale Castro Pretorio 105 - 00185 Rome, within the maximum expiry date of   September 20th , 2004. 
Requests without the payment on account will not be considered valid for reasons of registration.  
The balance of the participation fee will be paid within the times foreseen by the General Regulations (Art. 7) and within October  8th ,  2004  . Bank charges (transfers etc.) are at the expense of the Exhibitor.
For reasons of acceptance of the request (Art. 4 and 5 of the General Regulations) attached are:
o Cheque no. ……. ...................of Bank …………………………… made out to Associazione Italiana Biblioteche.
o Copy of the payment, confirmed by the Bank, of the credit transfer made out to: AIB, c/o Banca di Roma, Ag. No.4 Via Solferino,24 – 00185 Rome 
C/C 000001159038 codice CIN A  Abi 03002  Cab 05009 codice swift BROMITRF070  IBAN: IT79V0300205009000001159038
o Certificate of registration C.C.I.A.A. or self-certification
o Copy of: a) letter of investiture for Companies represented; b) authorization of Guest Companies; c) documentation for Partner Companies.
o Illustrative documentation	

	
	
a)		

Insurance : For insurance reasons the Company declares the following presumed value of goods, material, fittings and equipment brought to the Centro Congressi Italia Spa: €………………….; see Art. 13 of the General Regulations

Having noted and accepted the general conditions as described above 		

Segnature of the legal representative and stamp of the company
___________________________________________	
Date
_____________________________	
Terms of participation and conditions	

Registration is open until  September 20th , 2004. After this date requests will be considered on the basis of the space available.  According to and as a result of arts. 1341 and 1342 of the Civil Code, we specifically approve the clauses of the General Regulations hereinto referred: 2 – Duration, times and regulation of admittance; 3 - Admission; 5 – Registration, caution deposit and terms of presentation of the request of admission; 6 – Acceptance of the General Regulations; 7 – Confirmation of admission and terms of payment; 8 - Renunciation; 9 – Assigning of parking spaces; 11 - Prohibitions; 12 – Statement of value; 13 – Insurances, absolution of responsibility with regard to Italian Library Association; 14 – Rules and regulations; 15 – Technical rules; 20 – Force of circumstances; 21 – Protests and exclusive Forum. Moreover we confirm the accuracy of all the foregoing information and we undertake to keep Italian Library Association exempt and immune from any prejudice  that may derive from inaccuracies, and generally from the non-observance on our part of the Rules of participation, of which we declare to have taken note and which we accept completely in its every part.
.

    Signature of the legal representative                                                                                                        Date

    _________________________                                                                                                                 ________________________________

Rules of participation to  Bibliocom-Bibliotexpo 2004	

Article 1
TITLE 
DATE AND PLACE OF EXHIBITION
ORGANIZERS
The Bibliotexpo will take place in Rome at the Palazzo dei Congressi on the days October 27th –29th , 2004 and it will be organized by Associazione italiana biblioteche (hereinto referred as AIB)

Article 2
DURATION AND TIMES OF THE EVENT
REGULATION OF ADMITTANCE
The whole event – Bibliocom 2004 – will last four days and entrance will be free.  The opening times for visitors will be from 9.00 am to 7.00 pm; for the exhibitors from 8.30 am to 7.30 pm:AIB reserve the unappealable right to alter the opening times and even the date of the exhibition.

Article 3
ADMISSION
The following are admitted to exhibit at Bibliocom-Bibliotexpo.
a) producers, whose activities form part of the commodity sectors of Bibliocom-Bibliotexpo as described in the attached classification;
b) their official and/or exclusive distributors for Italy or part of the national territory;
c) consortiums, individual firms, companies, bodies and publishing houses, whose activities form part of the commodity sectors of Bibliocom-Bibliotexpo and with reference to goods, products and services, however included therein.

Article 4
COMPANIES REPRESENTED
GUESTS
PARTNERS
The subjects described in art. 3 can exhibit in the stand assigned to them only goods of their own manufacture or products of the:
1) Companies represented with exclusive rights: the exhibitors described in art. 3 lett. b) must indicate on their request of admission the companies represented.  They must also demonstrate that they hold the position of exclusive distributors for all or part of the national territory attaching a statement of the same company represented or a copy of the contract of distribution valid for the current year.  Should a dispute arise with regard to the competence of the position of exclusive distributor, only the written statement of the company represented will count.  The companies represented not having exclusive rights may be declared as Guest Companies.
2) Guest companies: all the exhibitors can ask to host other companies within their own stand, stating this in the request and attaching a written authorization of the same.  AIB reserves the faculty to consider individually the advisability of granting this request, especially where the company hosted already participates in the exhibition in the role of exhibitor or of company represented.

3) Partner Companies: in the case of collective participation (groups, consortiums, associations, etc.) the leader company, in whose name the request of admission was made, can list the other companies, attaching the documentation that proves its position of Leader Company.
Without the above required documentation, the Companies Represented, Guests and Partners will not be inserted in the General Catalogue.

Article 5
REGISTRATION
CAUTION DEPOSIT AND TERMS OF PRESENTATION OF THE REQUEST OF ADMISSION
The subjects described in previous art. 3 must send this request of admission to Segreteria organizzativa Bibliocom, c/o Associazione Italiana Biblioteche, Viale Castro Pretorio,105 – 00185 Rome, tel. +39 06 4463532, fax +39 06 4441139, e-mail bibliocom@aib.it, duly compiled and undersigned by the legal representative with specific acceptance of the particular clauses mentioned in the marginal note, by the September 20th , 2004 and not later.  The post office stamp will act as proof as will the date and statement of receipt by AIB if delivered by hand. The request must arrive together with:
• payment on account (30% of the total amount to be paid including V.A.T.).
The requests of admission that do not include the payment on account will not be accepted;
• certification of registration in the C.C.I.A.A.;
• where foreseen, documentation as described in art. 4.
AIB reserves the faculty to subordinate the admission of the applicant to an examination of the documentation sent.  Requests that do not conform to the aforesaid regulations, just as requests of additions or alterations to the request, that arrive after the expiry date given above, may not be accepted.  AIB has the faculty to proceed differently in special cases, at its own unappealable judgement, according to modalities and conditions which will be determined each time.  The requests of admission to the exhibition cannot contain either reservations or conditions of any sort.  The caution deposits paid will be returned should the request of admission not be accepted.

Article 6
ACCEPTANCE OF THE GENERAL REGULATIONS
By signing the request of admission the exhibitor undertakes to participate in the exhibition, in the stand that he will be assigned as described in art. 9 and to accept without reservations the General Regulations, the Technical Regulations and all the additional regulations that will be issued, at any time, by the organizers in the interests of the event.

Article 7
CONFIRMATION OF ADMISSION
TERMS OF PAYMENT
The acceptance of the request of admission conforming to arts. 4-5 is exclusively reserved to the final and unappealable evaluation of AIB, which is under no obligation to explain its motivation.
The acceptance of the request with the resulting implementation of the contract and the admission to Bibliocom-Bibliotexpo will be finalized either with a written communication (notification) to the firm that has asked if it has been assigned a stand or, should AIB not have communicated the lack of acceptance, within 30 days from the receipt of the request.  The notification will be sent to the exhibitor and for reasons of the date, the delivery receipt retained by the forwarding agent or other similar documentation will be considered valid.  In conformity with art. 5 requests that arrive without the payment on account will not be considered.  If after admission the exhibitor should prove to be without the requirements necessary according to arts. 3-4, AIB reserves the faculty to exclude or expel him from Bibliocom-Bibliotexpo. The exclusion and/or expulsion will be considered as a withdrawal of the request with the application of art.8.
The balance of the amounts owing for the participation fee must be paid within 15 days from the receipt of the invoice and, in any case, by and not after October 8th, 2004 to Associazione Italiana Biblioteche, Viale Castro Pretorio,105 – 00185 Rome, sending a copy of the payment made by fax to no. + 39 06 4441139. Lack of payment by the above date will be taken as a renunciation of participation in the exhibition with the resulting prohibition to set up a stand and the application of the following art. 8.
The bank charges  (credit transfers, etc.) regarding the payment on account, of the balance, of the supplementary fittings and additional services are at the expense of the exhibitor.

Article 8
RENUNCIATION
The renunciation to participate in Bibliocom-Bibliotexpo or the withdrawal of the request must be communicated by registered letter with receipt of acceptance sent to AIB. If the requesting firm withdraws its request before the communication of the assignment of a stand, the following will be retained:
• € 300 for expenses sustained by AIB for the processing of the request if the renunciation arrives by and not later than October 5th , 2004;
• the entire caution deposit if the renunciation arrives after October 5th , 2004.
If the renunciation should arrive after the communication of the assignment of the stand (notification), AIB would have the right to retain all the payments and fees foreseen and/or agreed: should that area left free be granted to others, only the caution deposit would be retained.  These clauses will be applied even in the case of a partial renunciation of the space.
In any case if the request is withdrawn after  October 15th , 2004, AIB will in any case have the right to the entire fee, even if the assignment of the stand had not been communicated.  In no case can the firm claim from AIB the reimbursement of the expenses and costs sustained for the stand and its equipment.

Article 9
ASSIGNMENT OF STAND
The assignment of the stands, their size, position and location in the various areas are unappealably decided by AIB, bearing in mind the general interest of the exhibition and of the requests and considering the preferences expressed by the exhibitor in his request of admission: requests which however are not in any way binding for AIB, even if the same will try to give them due consideration.
AIB likewise reserves the faculty to alter the location and/or the size of the stand already assigned, should this be necessary for technical reasons or organizational requirements.

Article 10
VARIOUS SERVICES
The following services are included:
• general surveillance of the exhibition areas;
• third party civil responsibility insurance;
• a free copy of the General Catalogue;
• supply of exhibitors’ badges.
A flat rate payment has moreover been arranged for the following “various essential services”:
• installed electricity up to 2 Kw;
• cleaning of the stands;
• municipal tax on advertising;
• extinguishers (one up to 50 sqm, two or more for larger areas).
The debit will be invoiced together with the participation fee.  The amount of the participation fee and the conditions for the various types of stand are indicated on the second page of the request of admission.

Article 11
PROHIBITIONS
It is forbidden:
a) to cede or sublet to third parties, even free of charge, the stand assigned;
b) to exhibit on the stand products of firms that were not declared in the request of admission and officially accepted by AIB, as also to exhibit or deal with products relative to sectors not specified in the request of admission.  Exceptions to this prohibition may be exceptionally granted if justified by requirements of exhibition or the demonstration of a product that is legitimately exhibited, as long as requested in writing at least 30 days before the opening;
c) to take photos and make films inside Bibliocom-Bibliotexpo unless provided with the special authorization issued by AIB;
d) to make sound broadcasts and every sort of phonic sound unless the volume is kept at a low level (max 70 dB).
The violation of even one of the prohibitions described above involves the immediate exclusion and/or expulsion from the current Bibliocom-Bibliotexpo or subsequent editions with the obligation to compensate AIB for the damage incurred.

Article 12
STATEMENT OF VALUE
The exhibitor is bound to state in the request of admission the presumed value and the commodity description of the goods, material, fittings and equipment brought to Bibliocom- Bibliotexpo even on behalf of the firms represented.

Article 13
INSURANCE – ABSOLUTION OF RESPONSIBILITY WITH REGARD TO AIB 
The exhibitor is bound to arrange and transmit confirmation that insurance coverage has been taken out to cover third party civil responsibility, theft, robbery, fire and accessory guarantees, with clauses of renunciation of compensation from third parties therein including AIB.
As regards material damages and in reference to the goods exhibited, should there be no communication of coverage arranged by the exhibitor, AIB reserves the possibility of requesting quotations and possibly issuing insurance coverage debiting the cost to the exhibiting company.

Article 14
RULES – REGULATIONS
AIB reserves the right to establish, even apart from this Regulation, any rules and orders that it will consider opportune for better controlling the exhibition and its inherent services.
These rules and orders will be communicated to the exhibitors and will have the same value as this Regulation and the same binding nature; therefore, if they are not observed, the transgressor can be expelled and/or excluded from Bibliocom-Bibliotexpo, with the obligation to compensate the damages incurred by AIB.

Article 15
TECHNICAL REGULATIONS
Regulations of a technical nature for the equipping of the stand and others of a general nature are contained in the Technical Regulations of the EUR Spa which will be sent after the acceptance of the request. These Regulation, deposited at the offices of AIB, forms an integral part of these General Regulations which the exhibitor as of now undertakes to respect.

Article 16
ADVERTISING ACTIVITIES
Advertising – except for that within the stand – will be carried out by the exhibitors in agreement with AIB.
Strolling advertising in the lanes of Bibliocom – Bibliotexpo is forbidden.

Article 17
PREPARATION
The exhibitor can proceed to prepare and equip the assigned exhibition space on  October 26th , 2004 from 2.30 pm to 7.30 pm.  The Organizer reserves the right to have eliminated or altered at the expense of the Exhibitor that equipment or part of equipment which may compromise or cause damage to the other exhibitors, to the public or to the general appearance of the Exhibition or which do not conform to the Technical Norms requested by Centro Congressi Italia Spa.
The Exhibitor must arrange his preparations exclusively in the assigned exhibition stand and for the acquired area. 

Article 18
aSSEMBLING-RESTITUTION-DISMAN-TLING OF THE EXHIBITION SPACE
The assembling of the stand by the exhibitor will take place on October 26th , 2004 from 2.30 p.m. to 7.30 p.m. It is strictly forbidden to begin dismantling the stand before 1.00 pm of  October 29th , 2004 and the operation must be carried out before 7.00 pm of the same date, or between 9.00 am and 1.00 pm of October 30th , 2004. Operations of dismantling or removal of material being exhibited is not permitted before the date and time indicated above. All material and every residue of equipment must be removed from the exhibition space, including floor coverings and double sided adhesive tape. 
Considering the exhibition area must be made available for another event, the Organizer reserves the right to clear at the risk and expense of the Exhibitor all the material, plant and anything else that has not been collected within the prescribed times in order to restore the occupied space to its original state.  Any couriers called by the firms to collect parcels  by 7.00 p.m. on October 29th , 2004 or by 1.00 p.m. on October 30th , 2004 or by November 2nd , 2004  at the Palazzo dei Congressi can collect these parcels at the specially arranged Bibliocom storage area.  The parcels must be well prepared and correctly labelled.

Article 19
STORAGE BEYOND THE DELIVERY DATE
Should possible couriers called by the firms to collect the parcels in storage not collect the goods by 1.00 pm of November 2nd , 2004 at the Bibliocom storage area at the Palazzo dei Congressi.AIB will not be responsible for the possible loss of the parcels in storage. 

Article 20
FORCE OF CIRCUMSTANCES
Due to force of circumstances or in any case for reasons independent of the will of AIB, the date of the event may be changed or the event suppressed.  In the latter case, AIB, having absolved its commitments towards third parties and covered the expenses of organization  incurred for any reason, will return the remaining sum to the exhibitors, by way of reimbursement, in proportion to the amounts owed for the subscribed square metres and in any case within the limits of the amount subscribed and on that date paid.  AIB will in any case have the right to receive the amount of the expenses incurred for preparing systems and/or installations carried out under the specific order of the exhibitors.  AIB will not be responsible for damages, which
cannot be claimed for any reason whatsoever.

Article 21
PROTESTS – EXCLUSIVE FORUM
Any protests must be presented in writing to AIB within the term of 15 days from  the end of the event and no later, under penalty of forfeiture. For anything that is not foreseen and specified in this Regulation, reference will be made to the Technical Regulations.  For any controversies the decision of the Judicial Authorities of the Forum of Rome will be final.

We ask you to carefully check the accuracy of the information supplied and to sign this document in the required spaces.  The request of admission will only be considered valid if in the original version and accompanied by the caution deposit.
Access to the event will only be authorized if the exhibitor is up-to-date with his payment of the balance due according to what is indicated in article 7 of the General Rules.

Enclosure no. 1
Rome, October, 27th – 28th – 29th , 2004, EUR, Palazzo dei Congressi	

	
51st
AIB  National Conference	Administrative secretariat:

Associazione italiana biblioteche
Viale Castro Pretorio 105 - 00185 Roma, Italia
Tel. + 39 06 4463532, fax + 39 06 4441139
E-mail bibliocom@aib.it
Internet: http://www.bibliocom.it

Enclosure to the request of admission to Bibliocom-Bibliotexpo 2004	

Information about the company	

For the contractual conditions, with reference to the General Regulations,, points 14, 16, 20, 21 are specifically approved.
		
Payment:

o Cheque no. ……. .......................of Bank …………………………… made out to Associazione Italiana Biblioteche.
o Copy of the payment, confirmed by the Bank, of the credit transfer made out to: 
AIB, presso Banca di Roma, Ag. n. 4,Via Solferino, 24 00185 Roma – C/C 11590/38     
Codice CIN A Abi 05009 Cab 03002 
codice swift BROMITRF070 
IBAN: IT79V0300205009000001159038	
Customer			
Stand 			
Address			
City                                        Prov.                        Postcode 			
Country                         Tel.                             Fax			
E-mail			
VAT no.			
Fiscal code			
Through our Mr/Ms who represent us			

Stamp of the Company and signature of the legal representative 		
Date	
         ___________________________________________		                    ________________________________	

Equipped Stand 	
The equipment includes:
felt floor covering			wall panels 100x250							STAND
no. 1 cupboard 			no. 2 100 W spotlights with clamp (for 9 sqm)			Panels height            cm 250
no. 1 waste-basket 			no. 3 chairs						Frontal band height  cm   35
no. 1 table 				no 1 coat hanger
frontal band with computerized writing 	no. 3 shelves
of the name of the exhibitor											
       
SUPPLEMENTARY FURNISHINGS	
For hiring supplementary furnishings and requesting additional services, fill in the order form:
Description of article	Quantity	Unitary cost	Total cost	The requests will be dealt with only if they have reached AIB within twenty days before the beginning of the event.

•	For special requests not
       included in the list,
     specify in the appropriate             space.

•	Bank charges at exhibitor’s expense	
  1 – Panel per linear metre		€    50	€		
  2 – Supplementary table with name		€  105	€		
  3 – Carpeting per sqm 		€    13	€		
  4 – Shelf 100x30		€    30	€		
  5 – Table-counter (cm 100x50x80)		€    45	€		
  6 – Cupboard with drawer and lock 		€    78	€		
  7 – One piece blue chair		€    18	€		
  8 – Armchair 		€    60	€		
  9 – Counter (100x50x100)		€    82	€		
10 – Vertical showcase 		€  227	€		
11 – Glass exhibition counter (100x50x100) 		€  107	€		
12 –  Fridge 		€    90	€		
13 – Stool 		€    35	€		
14 – Lounge cofee table 		€    35	€		
15 – Lounge armchair		€    54	€		
16 – 100 W spotlight		€    30	€		
17 – Extra plug 		€    30	€		
18 – Black upholstered chair		€    30	€		
19 – Desk  (cm 140x70x80)		€    60	€		
20 – Cube magazine holder  		€  100	€		
21 – Basket 		€    10			
* other			€		

Net total	€		
VAT 20%	€		
TOTAL **	€		
Send AIB this enclosure duly filled and signed

SPONSORING	
Description	Cost		Total	
Conference shopper provided by customer	€ 3.500		€	
Folder for carrying reports	€ 1.800		€	
Notepad	€ 1.500		€	
Pen	€ 1.800		€	
Event badges	€ 1.500		€	

ADVERTISEMENT)	
Description	Cost		Total	
INSERTION IN CONGRESS FOLDER
Catalogue	€    700		€	
Brochure	€    550		€	
Gadget	€    800		€	
	
CATALOGUE, POSTER, BILL
Back cover in 4 colors (A4)	€ 1.100		€	
Fly-leafs in 4 colours (A4)	€    950		€	
Intermediate pages in 4 colours (A4)	€    800		€	
Pages b/w – 2 colours (A4)	€    600		€	
0.5 page b/w– 2 colours (cm 21 x 14,5)	€    360		€	
Logo on the poster 	€    600		€	
Logo on the bill	€    600		€	
		
INSERTION IN AIB-WEB
External link from exhibitors’ list	€    300		€	
Logo on Bibliocom homepage 
with a link with your own site	
€    600		
€	

ADDITIONAL SERVICES	
Description  	Quantity	Unitary cost	Total	
TELEPHONE LINE AND TELEPHONES
Indirect analog line including flat rate telephone consumption		€     90	€	
ISDN line, with network card, including flat rate telephone consumption (supplied by Telecom Italia)		
€   180	€	
Three days telephone hiring		€     60	€	

ELECTRICITY: POWER SUPPLEMENT REQUESTED
(indicate the No. of  Kw other than the two  )		€ 40 a KW	€	
					
HIRING OF PLANTS AND FLOWERS
(for all the event)
Small ferns		€     18	€	
Exemplary Kenzie			€     80	€	
Ficus Benjamin		€     58	€	
Table flower decoration			€     56	€	

AUTO PARKING
Flat rate parking reimbursement (for three days event)		€     40	€	

►The hall space is made free avaible by the Organizer, the flat rate reimbursement includes the amplification, the screens preparation and  the Internet connection with analog line.

TECHNICAL SEMINARS
Flat rate reimbursement for the hall preparation (for each seminar , 90 minutes)	€   100	€	

Hiring of equipment for technical seminars
Overhead projector	€     85	€	
Video-projector	€   260	€	
Slide projector		€     85	€	

NET TOTAL	€	
VAT 20%	€	
OVERALL TOTAL *	€	

* Bank charges at exhibitor’s expense

SUPPLEMENTARY SERVICES NOT PROVIDED BY AIB
BUFFET: 
For arranging buffets at the stands or in the corridors in front of the rooms for the technical seminars, the catering service is entrusted exclusively to the “Palombini EUR srl” company, where the contact is Mr Paolantoni, tel +39 06 5911700

HIRING ELECTRONIC EQUIPMENT: 
For hiring computers complete with programmes, modems, screens, printers, etc., contact any well-known provider.

Enclosure no.2
Rome, October, 27th – 28th – 29th , 2004, EUR, Palazzo dei Congressi	

	
51st
AIB National Conference	Administrative secretariat:

Associazione italiana biblioteche
Viale Castro Pretorio 105 - 00185 Roma, Italia
Tel. + 39 06 4463532, fax + 39 06 4441139
E-mail bibliocom@aib.it
Internet: http://www.bibliocom.it
	
The original or fax copy of this specimen must arrive at AIB Viale Castro Pretorio 105 - 00185 Roma, Italia
Tel. + 39 06 4463532, fax + 39 06 4441139 e-mail bibliocom@aib.it within the maximum expiry date of 
September 20th, 2004	

Specimen of the General catalogue 	
Company name and title 	
Address 	
City		Postcode	
Prov.                                                   		Country	
Tel. 		Fax	
Internet 		E-mail 	
Establishment date  		Company form	

Company organization chart	
Chairman	
Managing director 	
General manager			
Commercial and marketing director			
			
► Attach description of the display stand, max. 250 characters. The organizer will not be responsible for texts longer than 250 characters being officially shortened. 	

Specializations	
1		Accessories and 
office forms	10		COMISSION AGENCIES, SUBSCRIPTION MANAGEMENT, DISTRIBUTION  	19		PHOTOCOPIERS, DIGITAL REPRODUCTION SYSTEMS, MICROFILM	
2		anti shop-lifting, safety	11		RETROSPECTIVE CONVERSION 	20		TRAINING	
3		furnishing, lighting	12		dehumidification, humidification	21		Management of cultural heritage	
4		AUDIOVISuals	13		DIDACTICS FOR SCHOOL	22		COMPUTER SCIENCE AND SOFTWARE	
5		DATA BASES AND CD-ROM	14		DIGITIZING	23		internet	
6		ELECTRONIC LIBRARY 	15		disinfesting	24		combined use of media	
7		LIBRARIANSHIP	16		DOCUMENT DELIVERY	25		SELF-SERVICE  MANAGEMENT SYSTEM	
8		CATALOGING, DOCUMENTATION, ADVICE,  CLASSIFICATION	17		PUBLISHING, ELECTRONIC PUBLISHING, PROFESSIONAL PUBLISHING, E-BOOKS	26		BOOK RESTORATION, CONSERVATION PROTECTION	
9		AIR-CONDITIONING	18		institutional bodies AND ASSOCIATIONS 	27		REMOVALS, TRANSPORTS

				 	
28	
	
OTHER………………………………………	

Information and consent according to the law 31-12- 1996, no. 675	
Information given to the interested party and relative consent according to the law 31.12.1996 no.675
“Protection of persons and other subjects with regard to treatment of personal information”	
According to article 10 of the law of December 31, 1996 no. 675 (henceforth called Law) and in relation to the personal information which  it is intended to use in his role of legal representative of  the:  	

Company name and title	
Address	
City	Postc.	Prov.                                                Country	

(henceforth “Exhibitor”), we wish to inform you that:
1. The information contained in the admission request and in the forms for the official catalogue will be used by AIB for management, statistical, commercial, marketing and credit protection purposes.
2. This information can be communicated to particular third persons (controlled, controlling or associated companies, bodies, consortiums and associations, operating in Italy or in States of the European Union, with objectives of commerce, of market research, of marketing or of publishing) or distributed through catalogues.  
3. The  information can also be used with the aid of electronic or in any case automated means and can consist in any operation or group of operations among those indicated in art. 1, paragraph 2, letter b) of the Law.
4. The use of the information by AIB is essential for permitting the participation of the Exhibitor in Bibliocom-Bibliotexpo 2003.
5. Article 13 of the Law confers on the interested party the exercise of specific rights, among which those of obtaining from the owner the confirmation or the existence of personal information and their communication in an intelligible form, of being aware of the origin of the information, as well as the logic and objective on which the use of the information is based; of obtaining the cancellation, the transformation in an anonymous form or the blockage of the information used in violation of the law, as well as the update, rectification or, if necessary, the integration of the information; to oppose, for legitimate reasons, their use. 
6. The identifying information of the Owner and of the person in charge as described in articles 1 and 8 of the Law can be acquired by writing to the registered office of AIB.
Having taken note of the above information, I agree, according to articles 11, 20, 22 and 28 of the Law of 31 December 1996, n. 675, to the use of the information as described in point 1 of the AIB, to the communication to the subjects indicated of the aforesaid information as described in point 2; to the distribution through catalogues of the information as described in point 2. 

Signature of the legal representative and stamp of the company 
___________________________________________	

Date
_____________________________	

Rome, October, 27th – 28th – 29th , 2004, EUR, Palazzo dei Congressi	

	
51st
AIB National Conference	Administrative secretariat:

Associazione italiana biblioteche
Viale Castro Pretorio 105 - 00185 Roma, Italia
Tel. + 39 06 4463532, fax + 39 06 4441139
E-mail bibliocom@aib.it
Internet: http://www.bibliocom.it

Rome, October,  27th – 28th – 29th , 2004, EUR, Palazzo dei Congressi	

	
51st
AIB National Conference	Administrative secretariat:

Associazione italiana biblioteche
Viale Castro Pretorio 105 - 00185 Roma, Italia
Tel. + 39 06 4463532, fax + 39 06 4441139
E-mail bibliocom@aib.it
Internet: http://www.bibliocom.it

Enclosure no. 3

FROM:

EXHIBITOR’S NAME__________________________________________________________________________________

ADDRESS____________________________________________________________________________________________

CITY________________________________________________________POSTAL CODE ___________________________

PHONE NUMBER____________________________________FAX NUMBER_____________________________________

TO:

MATERIAL OF THE NO._________________ BOOTH *

C/O BIBLIOCOM 2004

PALAZZO DEI CONGRESSI
VIALE DELL’ARTE – MAGAZZINO BIBLIOCOM 2004
00144 ROMA

*Please put this label on the parcels containing the material for the booth